Administrative Assistant - 6 month contract | ServiceMaster Restore of Hamilton

About Our Company

ServiceMaster Restore of Hamilton is a franchise of the 65 year industry leader ServiceMaster Canada. We provide disaster restoration expertise and quality customer service following unfortunate events. For more information, please visit our website at:

http://svmrestore-hamilton.ca/

The Position

We are looking for a full-time Administrative Assistant who will be responsible to support the Office Manager with daily administrative procedures in an efficient and organized manner while maintaining timelines.

ServiceMaster is willing to provide training and industry specific certifications.

Job Requirements

Perform general administrative duties including, but not limited to answering phones and responding to emails.
Review and prepare files for invoicing.
Upload files to database for submission to Adjusters.
Support Project Manager with communication to trades, clients and adjusters in scheduling work.
Update database with new client information and specifics.
Inform Project Manager and relevant internal & external parties of customer-related work requiring attention.
Assist with reception duties.
Maintain discretion in all dealings.
Keep personal work space neat and orderly.
Ensure safeguarding and confidentiality of all customer lists, contact information and internal proprietary information and work products.
Perform other duties as they may be requested by the General Manager.
Ability to use a variety of software (Quickbooks, Word, Outlook, excel and web based software)

Additional Requirements

Ability to communicate expectations and requirements to crew/staff
Effective communication skills both written and verbal
Ability to engage clients in conversations to service their needs and meet expectations
Strong attention to detail and ability to multi-task
Demonstrated sound work ethics
Proven ability to build and maintain strong working relationships
Flexible, adaptable and able to work effectively in a variety of settings
Works well independently and in a team environment
Able to work after hours and on Holidays when necessary
Willing to submit personal information for a criminal background check
Preference will be given to those with Xactimate Certification or equivalent

Compensation and Benefits

Hourly rate offered will depend on skills and experience. Additionally, we offer a fully funded benefit package through Blue Cross.

We would like to thank all who apply, however, only shortlisted candidates will be contacted for an interview.

Compensation: $18.00 - $21.00 per hour

By joining ServiceMaster Restore, you'll be part of an industry leading company that has been in Canada for more than 65 years with locations from coast to coast. Our talented network of employees share in a vision of restoring peace of mind and our culture is one of diversity, where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

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